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JOB PURPOSE:
The Site Office Manager performs broad administrative duties required to support the efficient use of assigned resources. Manage and prioritize work and/or alter the work schedule to deal with shifting priorities during the workday or week of specified project personnel.

DESCRIPTION OF ESSENTIAL DUTIES:

  • Process and manage general bookkeeping duties including but not limited to assisting in the preparation of financial statements/reports, data entry relating to job costing and prepare transactions in accordance with operating procedures as directed by management.
  • Perform and manage accounts payable activities including coding, vendor inquiries and reconcile discrepancies. Match bills to purchase orders insuring that correct items and quantities have been received while identifying and correcting all inaccuracies. 
  • Process Purchase Order’s (PO’s) in Safway Tracking System (STS), site/client specific tracking software and accounting reports including value notifications to management and specified project personnel.
  • Process, manage and upload/download all required site/client specific information as required contractually into site/client specific software and Safway Tracking System (STS).
  • Process, manage and upload/download all required billing within BAS.
  • Process, manage and onboard new hires on site following site/client specific policies and procedures as outlined.
  • Supervise and coordinate the purchase of office equipment and supplies.  


DESCRIPTION OF NONESSENTIAL DUTIES:

  • Perform general office work due to employee absence or increased work volume.


SUPERVISORY RESPONSIBILITIES:

  • Conduct and attend regularly scheduled meetings to prioritize work and/or alter the work schedule to deal with shifting priorities during the workday or week of specified project personnel.


PROTECTIVE CLOTHING REQUIRED:
May require the wearing of safety glasses, steel-toed shoes, safety harness, hearing protection, hard hat, and protective gloves, and site specific personal protective equipment while working at the various job sites.

QUALIFICATION REQUIREMENTS: 
(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. These may be varied based on specific requirements of a branch or project)

  • High school diploma or equivalent (Associate’s Degree in Business is highly desirable).
  • Minimum 1 to 3 years in a supervisory role with experience in the chemical/petrochemical industry.
  • Excellent oral and written communication skills to effectively communicate with employees, customers, and specified project personnel.
  • Strong leadership skills and the ability to present a professional image to inspire and coach employees to accomplish strategic goals and related tasks.
  • Process complex time sensitive data and information from multiple sources, make decisions based on this data, handle confidential/sensitive information with discretion and effectively communicate the related actions to management, customers and specified project personnel.
  • Requires the ability to use a personal computer and word processing, spreadsheets, and AS400 related business operations software.

PHYSICAL DEMANDS:
(The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.)

While performing the duties of this job, the employee is frequently required to sit, talk and/or hear, and/or use hands to finger, handle, or touch objects, tools, or controls.  The employee is occasionally required to stand, and/or walk.  The employee must occasionally lift and/or move up to 10 pounds while moving files or manuals.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus.


WORK ENVIRONMENT:
(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)

The employee may be exposed to fumes, airborne particles, dust, non-weather heat, and toxic or caustic chemicals.  The employee is also regularly exposed to outdoor weather. The noise level is usually moderate, but may be loud at certain times while working at project sites. There may be work related travel.

Safway is an equal opportunity employer and considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Safway is also an E-Verify participant.

The above statements reflect the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.


Wage

DOE

Experience

Any

Type

Full-time